Annexes to COM(2013)305 - Progress report on the development on the second generation Schengen Information System (SIS II), July 2012 - December 2012 - Main contents
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This page contains a limited version of this dossier in the EU Monitor.
| dossier | COM(2013)305 - Progress report on the development on the second generation Schengen Information System (SIS II), July 2012 - December 2012. |
|---|---|
| document | COM(2013)305  |
| date | May 27, 2013 |
Building on the preparatory work undertaken by the Commission, the Agency took up its core responsibilities from 1 December 2012. At that opportunity, the third Management Board took place in Tallinn on 29-30 November, in the presence of Mr. Krum Garkov, the Executive Director of eu-LISA since 1 November 2012.
The first meeting of the SIS II advisory group took place on 6-7 June 2012. The next meeting will take place in January 2013.
The eu-LISA will take up its responsibilities as regards the operational management of SIS II once the system is brought into operation.
3.2.2. SIS II Transition
The coaching by the Main Development Contractor of the C.SIS in the operational management of the SIS II is on-going with a view to handing over the SIS II production environment to C.SIS/eu-LISA in the first half of 2013. The draft operational handbook has been continuously updated with a view to be completed in cooperation with Member States by January 2013. According to the plan outlined by eu-LISA, a hand-over of operational management, as well as of the governance aspects of operations carried out by the Commission, to eu-LISA will consist of three phases and will be completed by May 2013.
3.3. Project management
3.3.1. Global Programme Management Board (GPMB)
The GPMB continued to provide advice on a variety of Central System-related issues and has further enhanced consistency between central and national SIS II projects. In this reporting period, the regular meetings of the Member State holding the rotating presidency of the Council, the Commission, several Member States' experts (including one newly nominated by Estonia) and the Commission's main contractors focused in particular on the the Comprehensive test and the solution to the setback encountered in Finland. The representatives of the Finnish national project management team participated in the GPMB sessions on an ad hoc basis.
Twenty-three plenary GPMB meetings took place during the period covered by this report.
3.3.2. SIS-VIS Committee (SIS II)
Several key documents on migration and testing were approved at the five meetings of the SIS-VIS Committee on SIS II technical matters in the period July – December 2012.
In addition to regular SIS-VIS Committee meetings, working groups of the Committee and workshops, involving Member States' experts, are organised to discuss detailed technical issues. These meetings generally focus on issues arising from specific project deliverables:
– The Test Advisory Group (TAG), provides the SIS-VIS Committee with an opinion on issues related to the organisation, implementation and interpretation of tests. This group held eleven meetings in the reporting period.
– The Change Management Board (CMB), provides advice on classification, qualification and the potential impact of the implementation of reported Change Requests. When the technical requirements for the SIS II application were reviewed in 2010, it was made clear that the specifications would be frozen untill entry-into-operation of the SIS II system. This working group, which also reports to the SIS-VIS Committee, was therefore not formally convened in 2011. However, in 2012, Member States and the Commission reviewed and updated the CMB rules of procedure to allow Member States to assess whether the planned changes in their national systems are in compliance with the Central System. Five meetings of this working group took place in 2012.
– The Migration Experts Group (MEG) is an ad-hoc group of Member States' experts, the Commission project team members, the Operator of the system after go-live and the main contractor. This expert group has been used in order to prepare in detail and folow up the execution of the different migration rehearsals. Eleven meetings took place during the reporting period.
3.3.3. National planning and coordination
The Member States' national project managers (NPM) meetings are organised regularly by the Commission to allow the detailed exchange of information on all activities with relevance to the global project status. Also in this reporting period, it dealt in particular with the global schedule, testing, migration, the transition to the SIS II,the SIS II operational handbook and the SIS II Task Force reports. During this reporting period, five NPM meetings took place.
3.3.4. Council
The Commission has continued to keep all relevant Council bodies regularly informed about the SIS II project implementation, including the timetable and budgetary aspects. In an overall constructive atmosphere, a number of technical, legal and budgetary issues in relation to central project have been clarified at preparatory levels. Wherever necessary, the Commission has, in addition to the meetings, communicated with the Member States concerned via other channels, such as bilateral letters. The Commission presented a SIS II state of play at each of the three JHA Councils held under the Cypriot rotating presidency of the Council.
The Commission circulates a weekly flash report, summarising technical developments, to colleagues involved in the project at national level.
3.3.5. European Parliament
The European Parliament continued to be supportive to the SIS II and it has lifted the reserve of part of the credits for the SIS II project in the 2012 EU General Budget.
In order to maintain complete transparency, the Commission keeps the European Parliament informed on the whole range of aspects of SIS II development beyond the obligatory reports stemming from legal instruments and Council conclusions.
In addition to the provision of a SIS II project update to the LIBE Committee, the European Parliament has been informed about the latest state of play of SIS II at the plenary session of 19-22 November 2012 at the occasion of the debate on the proposed recast of the migration instrument.
3.3.6. Risk management
The Commission closely monitors the risks in the SIS II project with the support of its quality assurance contractor. For each identified risk, a mitigation plan is established specifying the mitigation measures to be taken. The list of identified risks is updated on a weekly basis and is discussed with the Global Programme Management Board every month.
The main risks during the reporting period were the following:
· the readiness of the Member States (end-user applications) and notably the timely implementation of "Plan B" in Finland;
· the limited time remaining for contingency in the migration schedule.
3.3.7. SIS II information campaign
According to the SIS II legal basis the Commission shall, in cooperation with the national data protection authorities and the European Data Protection Supervisor, accompany the start of operation of SIS II with an information campaign informing the public about its objectives, the data stored, the authorities having access and the rights of persons.[11]
The preparation of the campaign has been accelerated in September 2012. The Commission invited each Member State to designate a contact persons in charge of the campaign coordination on national level and involved the national data protection authorites and the European Data Protection Supervisor as well. Building on the previous cooperation with the Member States, the Commission concluded the contracts for the main deliverables (a leaflet, poster and a short video animation).
Member States will be responsible for disseminating this information materials according to their needs (at border crossings, police stations, consulates etc.).
4. Priorities for the next reporting period
During the next reporting period, there will be nine principal areas of activity:
· the completion by the end of Januray 2013 of the Comprehensive test by those five Member States that have to rerun the test,
· the completion by the beginning of February 2013 of the SIRENE functional tests campaign (within the responsibility of the Member States),
· the Member States' notification of their legal and technical readiness to process SIS II data and exchange supplementary information,
· the adoption before the entry into operation of SIS II of an updated Commission Implementing Decision on the SIRENE Manual and other implementing measures for SIS II,
· the Live Data Migration from SIS 1+ to SIS II which is scheduled to take place between 22 January and 27 March 2013,
· the entry into operation of SIS II (provisionally scheduled for 27 March 2013 and subject to further decision on the final date by the Council)
· the 30 days Intensive Monitoring Period following the entry into operation of SIS II
· the launch of the SIS II information campaign,
· the hand over of the SIS II to eu-LISA.
5. Conclusion
Thanks to the goal-oriented approach of all stakeholders, the challenges encountered during this reporting period were addressed successfully, allowing the SIS II project to remain on track for the planned go-live at the end of the first quarter of 2013.
The expected completion of the Comprehensive test, at the start of 2013, will mark an end to the series of test campaigns aiming at reaching the maturity of the entire system.
Therefore, the SIS II project is now about to reach its final stage, that is the actual migration of data between SIS 1+ and SIS II. The ultimate and timely transition to SIS II, including the adoption of a decision on the switchover date, represents the over-riding priority for the following reporting period (January – June 2013).
Budget execution
|| From 2002 to Dec 2012 || From January to Dec 2012
(EUR) Commitments || Payments || Commitments || Payments
Development (HP/Stéria) || 85.530.668 || 70.792.838 || 4.937.621 || 19.720.697
Development (Atos) || 3.921.248 || 3.301.041 || 386.207 || 2.036.541
Support & quality assurance || 15.852.914 || 12.612.386 || 2.760.645 || 3.119.889
Network || 45.335.129 || 30.375.617 || 6.809.121 || 5.392.500
Operational management preparation || 12.986.242 || 9.309.334 || 4.020.348 || 2.232.031
Security || 1 358 310 || 386.914 || 0 || 169.202
Studies / Consultancy || 1 064 410 || 963 207 || 103 279 || 20 947
Information Campaign || 183.943 || 33 373 || 150.570,38 || 0
Experts Mission Expenses || 1.384.780 || 582.711 || 181.494 || 266.134
Others || 14 874 || 14 874 || 0 || 0
TOTAL: || 167.632.518 || 128.372.295 || 19.349.285 || 32.957.941
SIS-VIS Committee (SIS II) and Working Group Meetings
a) Meetings held during the reporting period
JULY 2012
4, 10, 18, 24 || SIS II Global Programme Management Board
26 || SIS II National Project Managers Meeting
26 || SIS-VIS Committee (SIS II Technical Formation Meeting)
3, 10, 17, 24, 31 || SIS II TAG meeting (Test Advisory Group)
5, 18 || SIS II CMB meeting
AUGUST 2012
1, 8, 22, 29 || SIS II Global Programme Management Board
||
||
7, 14, 21, 28 || SIS II TAG meeting (Test Advisory Group)
SEPTEMBER 2012
5, 13, 19, 25 || SIS II Global Programme Management Board
27 || SIS-VIS Committee (SIS II Technical Formation Meeting)
27 || SIS II National Project Managers Meeting
4, 11 || SIS II TAG meeting (Test Advisory Group)
6 || SIS II Migration Workshop
20, 26 || SIS II MEG meeting
OCTOBER 2012
3, 10, 24, 30 || SIS II Global Programme Management Board
26 || SIS-VIS Committee (SIS II Technical Formation Meeting)
26 || SIS II National Project Managers Meeting
11, 18, 25 || SIS II MEG meeting
NOVEMBER 2012
6, 14, 21, 28 || SIS II Global Programme Management Board
14/ 23 || SIS-VIS Committee (SIRENE/ SIS II Technical Formation Meeting)
23 || SIS II National Project Managers Meeting
7, 14, 22, 29 || SIS II MEG meeting
30 || SIS II CMB meeting
DECEMBER 2012
5, 12, 19 || SIS II Global Programme Management Board
14 || SIS-VIS Committee (SIS II Technical Formation Meeting)
14 || SIS II National Project Managers' Meeting
6, 13 || SIS II MEG meeting
6, 13 || SIS II CMB meeting
SIS-VIS Committee (SIS II) and Working Group Meetings
b) Meetings provisionally scheduled during the following reporting period
JANUARY 2013
9, 16, 23, 30 || SIS II Global Programme Management Board
24 || SIS-VIS Committee (SIS II Technical Formation Meeting)
24 || SIS II National Project Managers' Meeting
10, 17, 24, 31 || SIS II MEG meeting
FEBRUARY 2013
6, 13, 20, 27 || SIS II Global Programme Management Board
26 || SIS-VIS Committee (SIS II Technical Formation Meeting)
26 || SIS II National Project Managers' Meeting
7, 14, 21, 28 || SIS II MEG meeting
MARCH 2013
6, 13 , 20 , 27 || SIS II Global Programme Management Board
27 || SIS-VIS Committee (SIS II Technical Formation Meeting))
27 || SIS II National Project Managers' Meeting
7 , 14 , 21 || SIS II MEG meeting
APRIL 2013
3, 10 , 17 , 24 || SIS II Global Programme Management Board
26 || SIS-VIS Committee (SIS II Technical Formation Meeting))
26 || SIS II National Project Managers' Meeting
4 , 11, 18 , 25 || SIS II MEG meeting
MAY 2013
8 , 15 , 22, 29 || SIS II Global Programme Management Board
30 || SIS-VIS Committee (SIS II Technical Formation Meeting))
30 || SIS II National Project Managers' Meeting
16 , 23 , 3 || SIS II MEG meeting
JUNE 2013
5 , 12 , 19, 26 || SIS II Global Programme Management Board
28 || SIS-VIS Committee (SIS II Technical Formation Meeting))
28 || SIS II National Project Managers' Meeting
6 , 13 , 20, 27 || SIS II MEG meeting
[1] Council Regulation (EC) No 1104/2008 of 24 October 2008 on migration from the Schengen Information System (SIS 1+) to the second generation Schengen Information System (SIS II) (OJ L 299, 8.11.2008, p. 1).
[2] Council Decision 2008/839/JHA of 24 October 2008 on migration from the Schengen Information System (SIS 1+) to the second generation Schengen Information System (SIS II) (OJ L 299, 8.11.2008, p. 43).
[3] Test on supplementary information between the SIRENE (Supplementary Information Request at National Entry) Bureaux - Common Article 9 (1) of Council Regulation (EC) No 1104/2008 (OJ L 299, 8.11.2008) and of Council Decision 2008/839/JHA (OJ L 299, 8.11.2008).
[4] Steria Interconnection Box
[5] Article 55 of Regulation (EC) 1987/2006 of the European Parliament and the Council on the establishment, operation and use of the second generation Schengen Information System (SIS II) (OJ L 381/4, 28.12.2006) and Article 71 of Council Decision 2007/533/JHA of 12 June 2007 on the establishment, operation and use of the second generation Schengen Information System (SIS II) (OJ L 205/63, 7.8.2007).
[6] Common Article 10 (3) of Council Regulation (EC) No 1104/2008 of 24.10.2008 (OJ L 299, 8.11.2008) and of Council Decision 2008/839/JHA of 24.10.2008 (OJ L 299, 8.11.2008).
[7] Council Regulation (EU) No 1272/2012 of 20 December on migration of the Schengen Information System (SIS 1+) to the second generation Schengen Information System (SIS II) (OJ L 359, 29.12.12, p. 21) and Council Regulation (EU) No 1273/2012 of 20 December on migration of the Schengen Information System (SIS 1+) to the second generation Schengen Information System (SIS II) (OJ L 359, 29.12.12, p. 32)
[8] SIS-VIS regulatory committee established on the basis of Article 51 of Regulation (EC) No 1987/2006 (OJ L 381, 28.12.2006) and Article 67 of Council Decision 2007/533/JHA (OJ L 205, 7.8.2007)
[9] Common Article 4 of Regulation (EC) No 1987/2006 (OJ L 381, 28.12.2006) and of Council Decision 2007/533/JHA of 12 June 2007 (OJ L 205, 7.8.2007)
[10] Regulation (EU) No 1077/2011of the European Parliament and the Council of 25 October 2011 (OJ L 286/1, 1.11.2011)
[11] Common Article 19 of Regulation (EC) No 1987/2006 (OJ L 381, 28.12.2006) and of Council Decision 2007/533/JHA (OJ L 205, 7.8.2007).