Legal provisions of COM(2005)81 - European Institute for Gender Equality - Main contents
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dossier | COM(2005)81 - European Institute for Gender Equality. |
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document | COM(2005)81 ![]() |
date | December 20, 2006 |
Contents
- Article 1 - Establishment of the Institute
- Article 2 - Objectives
- Article 3 - Tasks
- Article 4 - Areas of activity and working methods
- Article 5 - Legal personality and capacity
- Article 6 - Independence of the Institute
- Article 7 - Access to documents
- Article 8 - Cooperation with organisations at national and European level, international organisations and third countries
- Article 9 - Composition of the Institute
- Article 10 - Management Board
- Article 11 - Experts' Forum
- Article 12 - Director
- Article 13 - Staff
- Article 14 - Drawing up of the budget
- Article 15 - Implementation of the budget
- Article 16 - Languages
- Article 17 - Privileges and immunities
- Article 18 - Liability
- Article 19 - Participation of third countries
- Article 20 - Evaluation
- Article 21 - Review clause
- Article 22 - Administrative control
- Article 23 - Start of the Institute's activities
- Article 24 - Entry into force
Article 1 - Establishment of the Institute
Article 2 - Objectives
Article 3 - Tasks
(a) | collect, analyse and disseminate relevant objective, comparable and reliable information as regards gender equality, including results from research and best practice communicated to it by Member States, Community institutions, research centres, national equality bodies, non-governmental organisations, social partners, relevant third countries and international organisations, and suggest areas for further research; |
(b) | develop methods to improve the objectivity, comparability and reliability of data at European level by establishing criteria that will improve the consistency of information and take into account gender issues when collecting data; |
(c) | develop, analyse, evaluate and disseminate methodological tools in order to support the integration of gender equality into all Community policies and the resulting national policies and to support gender mainstreaming in all Community institutions and bodies; |
(d) | carry out surveys on the situation in Europe as regards gender equality; |
(e) | set up and coordinate a European Network on Gender Equality, involving the centres, bodies, organisations and experts dealing with gender equality and gender mainstreaming in order to support and encourage research, optimise the use of available resources and foster the exchange and dissemination of information; |
(f) | organise ad hoc meetings of experts to support the institute's research work, encourage the exchange of information among researchers and promote the inclusion of a gender perspective in their research; |
(g) | in order to raise EU citizens' awareness of gender equality, organise, with relevant stakeholders, conferences, campaigns and meetings at European level, and present the findings and conclusions to the Commission; |
(h) | disseminate information regarding positive examples of non-stereotypical roles for women and men in every walk of life, present its findings and initiatives designed to publicise and build on such success stories; |
(i) | develop dialogue and cooperation with non-governmental and equal opportunities organisations, universities and experts, research centres, social partners and related bodies actively seeking to achieve equality at national and European level; |
(j) | set up documentation resources accessible to the public; |
(k) | make information on gender mainstreaming available to public and private organisations; and |
(l) | provide information to the Community Institutions on gender equality and gender mainstreaming in the accession and candidate countries. |
2. The Institute shall publish an annual report on its activities.
Article 4 - Areas of activity and working methods
2. The work programme of the Institute shall be in line with the Community priorities in the field of gender equality and the work programme of the Commission, including its statistical and research work.
3. In pursuing its activities, the Institute shall, in order to avoid duplication and to ensure the best possible use of resources, take account of existing information from whatever source and in particular of activities already carried out by the Community institutions and by other institutions, bodies and competent national and international organisations and work closely with the competent Commission services, including Eurostat. The Institute shall ensure appropriate coordination with all relevant Community agencies and Union bodies to be determined in a memorandum of understanding where appropriate.
4. The Institute shall ensure that the information disseminated is comprehensible to the final users.
5. The Institute may enter into contractual relations, in particular subcontracting arrangements, with other organisations, in order to accomplish any tasks which it may entrust to them.
Article 5 - Legal personality and capacity
Article 6 - Independence of the Institute
Article 7 - Access to documents
2. The Management Board shall adopt arrangements for implementing Regulation (EC) No 1049/2001 within six months of the establishment of the Institute.
3. Decisions taken by the Institute pursuant to Article 8 of Regulation (EC) No 1049/2001 may give rise to the lodging of a complaint to the Ombudsman or form the subject of an action before the Court of Justice, under the conditions laid down in Articles 195 and 230 of the Treaty respectively.
4. Regulation (EC) No 45/2001 shall apply to the processing of data by the Institute.
Article 8 - Cooperation with organisations at national and European level, international organisations and third countries
2. Should agreements with international organisations or with third countries prove necessary for the Institute to carry out its tasks efficiently, the Community shall, in accordance with the procedure provided for in Article 300 of the Treaty, enter into such agreements with the international organisations or with third countries in the interests of the Institute. This provision shall not preclude ad hoc cooperation with such organisations or third countries.
Article 9 - Composition of the Institute
(a) | a Management Board; |
(b) | an Experts' Forum; |
(c) | a Director and his or her staff. |
Article 10 - Management Board
(a) | eighteen representatives appointed by the Council, on the basis of a proposal from each Member State concerned; |
(b) | one member representing the Commission, appointed by the Commission; |
2. The members of the Management Board shall be appointed in such a way as to secure the highest standards of competence and a broad range of relevant and transdisciplinary expertise in the area of gender equality.
The Council and the Commission shall aim to achieve a balanced representation between men and women on the Management Board.
Alternates who represent the member in his or her absence shall be appointed by the same procedure.
The list of the members and alternates of the Management Board shall be published by the Council in the Official Journal of the European Union, on the website of the Institute and on other relevant websites.
3. The term of office shall be three years. For each term of office, the members appointed by the Council shall represent eighteen Members States in the order of the rotating Presidencies, one member being nominated by each Member State concerned.
4. The Management Board shall elect its Chairperson and Vice-Chairperson to serve for a period of three years.
5. Each member of the Management Board referred to under paragraph 1(a) or (b), or in his or her absence, his or her alternate, shall have one vote.
6. The Management Board shall take the decisions necessary for the operation of the Institute. In particular, it shall:
(a) | adopt, on the basis of a draft drawn up by the Director, as referred to in Article 12, after consultation with the Commission, the annual work programme and the medium term work programme, covering a three-year period, in accordance with the budget and the available resources; the programmes may be reviewed whenever necessary; the first annual work programme shall be adopted not later than nine months after the appointment of the Director; |
(b) | adopt the annual report referred to in Article 3(2), comparing, in particular, the results achieved with the objectives of the annual work programme; this report shall be forwarded by 15 June at the latest to the European Parliament, the Council, the Commission, the Court of Auditors, the European Economic and Social Committee and the Committee of the Regions and shall be published on the website of the Institute; |
(c) | exercise disciplinary authority over the Director and appoint or dismiss him or her pursuant to Article 12; and |
(d) | adopt the Institute's annual draft and final budgets. |
7. The Management Board shall adopt the Institute's internal rules on the basis of a proposal drawn up by the Director after consultation with the Commission.
8. Decisions by the Management Board shall be taken by a majority of its members. The Chairperson shall have the casting vote. In the cases referred to in paragraph 6 and in Article 12(1), decisions shall be taken by a two-thirds majority of its members.
9. The Management Board shall adopt its rules of procedure on the basis of a proposal drawn up by the Director after consultation with the Commission.
10. The Chairperson shall convene the Management Board at least once a year. The Chairperson shall convene additional meetings on his or her own initiative or at the request of one-third of the members of the Management Board.
11. The Institute shall forward annually to the European Parliament and the Council (hereinafter referred to as the ‘budgetary authority’) any information relevant to the outcome of the evaluation procedures.
12. The Directors of the European Foundation for the Improvement of Living and Working Conditions, the European Agency for Safety and Health at Work, the Centre for the Development of Vocational Training and of the European Union Agency for Fundamental Rights may as appropriate be invited to attend meetings of the Management Board as observers in order to coordinate the respective working programmes as regards gender mainstreaming.
Article 11 - Experts' Forum
(a) | an appropriate non-governmental organisation at Community level which has a legitimate interest in contributing to the fight against discrimination on grounds of sex and the promotion of gender equality; |
(b) | employers' organisations at Community level; and |
(c) | workers' organisations at Community level. |
The Member States and the Commission shall aim to achieve a balanced representation between men and women in the Experts' Forum.
Members may be replaced by alternates, appointed at the same time.
2. Members of the Experts' Forum shall not be members of the Management Board.
3. The Experts' Forum shall support the Director in ensuring the excellence and independence of activities of the Institute.
4. The Experts' Forum shall constitute a mechanism for an exchange of information in relation to gender equality issues and the pooling of knowledge. It shall ensure close cooperation between the Institute and competent bodies in the Member States.
5. The Experts' Forum shall be chaired by the Director or, in his/her absence, by a deputy from within the Institute. It shall meet regularly at the invitation of the Director, or at the request of at least a third of its members, and at least once per year. Its operational procedures shall be specified in the Institute's internal rules and shall be made public.
6. Representatives of the Commission's departments shall participate in the work of the Experts' Forum.
7. The Institute shall provide the technical and logistic support necessary for the Experts' Forum and provide a secretariat for its meetings.
8. The Director may invite experts or representatives of relevant economic sectors, employers, trade unions, professional or research bodies, or non-governmental organisations with recognised experience in disciplines related to the work of the Institute to cooperate in specific tasks and to take part in the relevant activities of the Experts' Forum.
Article 12 - Director
2. The Director's term of office shall be 5 years. On a proposal from the Commission and after evaluation, that term of office may be extended once for a period of not more than 5 years. In the evaluation, the Commission shall assess in particular:
(a) | the results achieved in the first term of office and the way they were achieved, |
(b) | the Institute's duties and requirements in the coming years. |
3. The Director shall be responsible, under the supervision of the Management Board, for:
(a) | performance of the tasks referred to in Article 3; |
(b) | preparing and implementing the Institute's annual and medium-term programmes of activities; |
(c) | preparing the meetings of the Management Board and the Experts' Forum; |
(d) | preparing and publishing the annual report referred to in Article 3(2); |
(e) | all staff-related matters, and in particular exercising the powers provided for in Article 13(3); |
(f) | matters of day-to-day administration; and |
(g) | the implementation of effective monitoring and evaluation procedures relating to the performance of the Institute against its objectives according to professionally recognised standards. The Director shall report annually to the Management Board on the results of the monitoring system. |
4. The Director shall be accountable for the management of his/her activities to the Management Board and shall take part in its meetings without voting rights. He/she may also be invited by the European Parliament to report during a hearing on significant issues linked to the Institute's activities.
5. The Director shall be the Institute's legal representative.
Article 13 - Staff
2. The Management Board, in agreement with the Commission, shall adopt the necessary implementing measures, in accordance with the arrangements provided for in Article 110 of the Staff Regulations. The Management Board may adopt provisions to allow national experts from Member States to be employed on secondment at the Institute.
3. The Institute shall exercise in respect of its staff the powers devolved to the appointing authority.
Article 14 - Drawing up of the budget
2. The revenue and expenditure shown in the budget of the Institute shall be in balance.
3. The revenue of the Institute shall, without prejudice to other resources, comprise:
(a) | a subsidy from the Community, entered in the general budget of the European Union (Commission section); |
(b) | payments received for services rendered; |
(c) | any financial contributions from the organisations or third countries referred to in Article 8; and |
(d) | any voluntary contribution from the Member States. |
4. The expenditure of the Institute shall include staff remuneration, administrative and infrastructure costs and operating expenses.
5. Each year the Management Board, on the basis of a draft drawn up by the Director, shall produce an estimate of revenue and expenditure for the Institute for the following financial year. This estimate, which shall include a draft establishment plan, shall be forwarded by the Management Board to the Commission by 31 March at the latest.
6. The estimate shall be forwarded by the Commission to the budgetary authority together with the preliminary draft general budget of the European Union.
7. On the basis of the estimate, the Commission shall enter in the preliminary draft general budget of the European Union the estimates it deems necessary for the establishment plan and the amount of the subsidy to be charged to the general budget, which it shall place before the budgetary authority in accordance with Article 272 of the Treaty.
8. The budgetary authority shall authorise the appropriations for the subsidy to the Institute and shall adopt the establishment plan for the Institute.
9. The budget of the Institute shall be adopted by the Management Board. It shall become final following final adoption of the general budget of the European Union. Where appropriate, it shall be adjusted accordingly.
10. The Management Board shall, as soon as possible, notify the budgetary authority of its intention to implement any project which may have significant financial implications for the funding of its budget, in particular any projects relating to property such as the rental or purchase of buildings. It shall inform the Commission thereof.
Where a branch of the budgetary authority has notified its intention to deliver an opinion, it shall forward its opinion to the Management Board within a period of six weeks from the date of notification of the project.
Article 15 - Implementation of the budget
2. By 1 March at the latest following each financial year, the Institute's accounting officer shall communicate the provisional accounts to the Commission's accounting officer together with a report on the budgetary and financial management for that financial year. The Commission's accounting officer shall consolidate the provisional accounts of the institutions and decentralised bodies in accordance with Article 128 of Regulation (EC, Euratom) No 1605/2002.
3. By 31 March at the latest following each financial year, the Commission's accounting officer shall forward the Institute's provisional accounts to the Court of Auditors, together with the report mentioned in paragraph 2. The report shall also be forwarded to the European Parliament and the Council.
4. On receipt of the Court of Auditors' observations on the Institute's provisional accounts, pursuant to Article 129 of the Regulation (EC, Euratom) No 1605/2002, the Director shall draw up the Institute's final accounts under his or her own responsibility and forward them to the Management Board for an opinion.
5. The Management Board shall deliver an opinion on the Institute's final accounts.
6. By 1 July at the latest following each financial year, the Director shall forward the final accounts to the European Parliament, the Council, the Commission and the Court of Auditors, together with the Management Board's opinion.
7. The final accounts shall be published.
8. The Director shall send the Court of Auditors a reply to its observations by 30 September at the latest. He or she shall also send that reply to the Management Board.
9. The Director shall submit to the European Parliament, at the latter's request, any information required for the smooth application of the discharge procedure for the financial year in question, as laid down in Article 146(3) of the Regulation (EC, Euratom) No 1605/2002.
10. By 30 April of year N + 2, the European Parliament, on a recommendation from the Council acting by a qualified majority, shall give a discharge to the Director in respect of the implementation of the budget for year N.
11. The financial rules applicable to the Institute shall be adopted by the Management Board after the Commission has been consulted. They may not depart from Regulation (EC, Euratom) No 2343/2002 unless specifically required for the Institute's operation and with the Commission's prior consent.
Article 16 - Languages
2. The translation services required for the functioning of the Institute shall, in principle, be provided by the Translation Centre for the Bodies of the European Union set up by Council Regulation (EC) No 2965/94 (14).
Article 17 - Privileges and immunities
Article 18 - Liability
The Court of Justice shall have jurisdiction pursuant to an arbitration clause contained in any contracts concluded by the Institute.
2. In the case of non-contractual liability, the Institute shall, in accordance with the general principles common to the laws of the Member States, make good any damage caused by the Institute or its servants in the performance of their duties.
The Court of Justice shall have jurisdiction in disputes relating to compensation for any such damage.
Article 19 - Participation of third countries
2. Arrangements shall be made under the relevant provisions of those agreements, specifying in particular the nature, extent and manner in which those countries are to participate in the Institute's work, including provisions relating to participation in the initiatives undertaken by the Institute, financial contributions and staff. As regards staff matters, those agreements shall, at all events, be in accordance with the Staff Regulations of officials of the European Communities and the Conditions of employment of other servants of the European Communities.
Article 20 - Evaluation
2. The Management Board, in agreement with the Commission, shall decide the timing of future evaluations, taking into account the results of the evaluation report mentioned in paragraph 1.
Article 21 - Review clause
Article 22 - Administrative control
Article 23 - Start of the Institute's activities
Article 24 - Entry into force
This Regulation shall be binding in its entirety and directly applicable in all Member States.